Organising a Safety Day with immersive workshops

Give the workshop a clear role

An immersive workshop should open a discussion, practise a decision or prepare a prevention action. That role determines scenario, duration, headset count and debrief. Do not present it as an isolated attraction: explain the connection to the event theme and site practice.

Size rotations

Calculate capacity across welcome, fitting, scenario, exit, cleaning and debrief. A ten-minute experience may occupy twenty minutes. For large groups, use multiple stations or let one person act while others observe. Do not cut safety or hygiene to inflate throughput.

Prepare the space

Define a stable, clear area away from circulation. Identify power, network, storage and hygiene. Name owners for welcome, facilitation and flow. A preparation call can reveal noise, lighting, mandatory equipment, network restrictions and access rules.

Provide an alternative

Every participant can decline or stop without penalty. Offer screen observation, a case study or guided discussion addressing the same objective. Instructions should suit the audience and planned language without collecting unnecessary health data.

Facilitate and follow up

Even a short debrief remains: what did you notice, which decision mattered, and what is the site parallel? Track recurring themes rather than comparing individuals. Define deliverables before the event and do not promise automatic certification. Afterwards, share actions, owners and dates.

Information to prepare

• Address, times and operational contact\n- Participant count and languages\n- Objectives and intended modules\n- Access, network, power and space constraints\n- Equipment and site rules\n- Rotations, debrief and deliverables\n\nExplore Safety Day and provide constraints through the form.